A job application is a formal document that compiles the personal, academic, and work information of someone interested in a job opening. It’s an essential tool in the hiring process because it provides the employer with information on all applicants.

Unlike a résumé, the application is a uniform form that validates data in a comparable way. It’s also usually the first filter to decide whom to invite for an interview.

That’s why it’s important to be very clear on what a job application is and how to fill it out—and we explain it in this post. This way, your chances of being considered for a job will increase.

What is a job application, how to fill it out, and templates to download

What is a job application?

It’s a standardized format that collects the personal, academic, and work information of a candidate applying for a job. All the content allows the employer to evaluate their profile quickly and uniformly.

The job application follows a fixed layout, unlike the curriculum vitae (CV), which is more personalized. Therefore, it works like a formal record sheet, with preset fields that every applicant must fill out in the same way.

How to fill out a job application step by step

The structure of the document is usually defined by the company/employer, but these are the basic sections you must complete:

1. Personal information.

2. Academic background.

3. Work experience.

4. Personal or work references.

5. Signature and date.

We’ll explain how to fill out a job application:

Start with personal information

1. Fill in the spaces with basic data exactly as requested:

Fill in the spaces with basic information, as requested:

The information must be accurate, up-to-date, and match your CURP, which will also be part of your documentation. 

2. Complete the academic section

This section is to specify your studies in chronological order, indicating the educational institution, the time attended, and the degree obtained.

Likewise, you can add courses or certifications relevant to the position.

3. Add your work experience

Describe your previous jobs with dates, positions, and main duties performed.

Be brief but clear.

4. Include reliable personal/work references

You’ll also find a section to list references in your job application. Preferably include recent, trustworthy contacts, with:

• Name.

• Occupation.

• Contact methods.

Remember they’re the ones who will vouch for your performance.

5. Sign and add the date

This is the final step where you confirm the information provided is authentic.

Your signature must match your official documents, and the date must correspond to the day you fill out the application.

Each section of a job application is designed to provide a clear view of your previous experience and availability. If you’re sure you’ve filled it out correctly, the only thing left is to prepare to ace the interview.

Examples and job application templates

Physical job application formats in Mexico include options to handwrite or fill them out digitally.

Job application example 1 (basic)

While there are different models, most use a document based on the National Employment Service (SNE):

This model contains only the basic fields every company requests. Therefore, it’s ideal for operational jobs or if you’re seeking your first work experience.

Job application example 2 (complete)

These are more formal and comprehensive versions:

INFOEM format.

As you can see in the sample image, the structure is more detailed in certain sections, such as:

• Personal information: may include type of union, RH factor, vehicle, license, and prior government employment.

• Health and personal habits section: with questions about what you want to achieve or aspects related to your life project.

• Family data: about parents’ or spouse’s occupation and children’s ages.

• More extensive academic background and work experience.

In this case, they’re used for hiring processes that require complete background information. Therefore, this example serves as a reference if you need to include more information about your work history or studies.

Job application formats (PDF / digital)

Nowadays, you can get job application templates to print or use digitally.

Job application template in Word/PDF

• Job application template in Word, official SNE PDF.

• Job application model to print from formatosdetodo, Word and PDF.

• Job application format PDF, state version of the SNE (Puebla).

• ConfiAbogado template.

These versions can be downloaded and printed to fill out by hand.

Digital job application templates

Digital templates are the evolution of the traditional PDF or printed format. They’re ideal for sending to the recruiter without printing and for keeping a copy for your personal records.

Some pages with digital templates are:

• Jotform, offers job application form templates.

• Forms.app, with editable templates that can be shared digitally.

• SurveyMonkey, to customize the form according to the fields you need.

Essentially, these are private sites with customizable templates to send by email or online job platforms.

What’s the difference between official formats and private templates?

Official formats, like the SNE’s, are free and follow a standard structure. They’re typically used for in-person procedures or formal hiring processes, given their recognition by most companies.

Private templates, on the other hand, can vary in design, content, and level of detail. They’re generally used for online applications or by companies that prefer brief, up-to-date documentation.

They are good alternatives if you are looking for jobs to do in your spare time.

Tips to stand out with your job application

A well-presented job application must be complete, free of cross-outs or errors, and include the most relevant information for the position.

So, if you want to stand out from other candidates, it’s best to:

• Present a clean, legible application. Use clear handwriting if you fill it out by hand, or spell-check it if it’s digital.

• Attach your updated résumé. Complement the application by adding a CV that reinforces your experience and education.

• Tailor the information to the position. Highlight skills, courses, or jobs related to the opening.

• Avoid leaving blank spaces. If a field doesn’t apply, write “N/A” to show attention to detail.

• Review and sign at the end. The signature and current date reflect commitment and formality, so don’t forget to do it.

Filling out a job application isn’t just a formality—it’s the first step toward your professional goals. Submitting it properly shows you take your career seriously and brings you closer to the opportunities you’re seeking.

Conclusion

The job application is the first sign of your commitment, attention to detail, and ability to present yourself professionally. Every piece of data recorded reflects your responsibility and interest in the position.

That’s why it’s important to complete it in order, without mistakes, with clarity and honesty in any hiring process. This way, it’ll be easier for the recruiter to effectively evaluate your profile.

While the job application organizes your professional profile, DolarApp helps you organize your finances simply. Download the app and activate an account in digital dollars or euros to receive, send, buy, or sell currencies at a fair exchange rate.

Frequently asked questions

Where can I download a job application in PDF?

On Mexico’s government Employment Portal (SNE) or on state government and university websites that publish free templates. On sites like edusign or ConfiAbogado you’ll also find fillable PDF applications.

What should I put if I don’t have work experience?

List your academic background, internships, or courses you’ve taken that relate to the position you’re applying for. You can also include skills, technical knowledge, or activities that demonstrate your responsibility and willingness to learn.

Can I use a digital application instead of paper?

It depends on the employer and the posting. Many companies accept digital applications in PDF/Word via email or platform and with an electronic signature. So, if in-person delivery is required, bring the printed version and, if possible, a digital one as well.

What’s the difference between a CV and a job application?

The résumé summarizes your education and experience, while the job application follows a standard form with personal, academic, and work information. This allows the recruiter to compare profiles more quickly.

Sources:

CURP

SNE format

Topsolicitud template

INFOEM format

SNE job application template in Word

Formatosdetodo job application model Word

Formatosdetodo job application model PDF

Puebla job application format PDF

ConfiAbogado template

Jotform job application forms

Forms.App templates

SurveyMonkey