Google Workspace, formerly known as G Suite, is Google’s cloud productivity toolkit. It enables you to work, collaborate, and manage files and business projects.
Its current name was changed in October 2020 to better reflect its evolution. This includes its new design and tighter integration between its applications that connect all online work tools.
And in this post, we’ll walk you through everything Google Workspace offers to simplify processes, centralize tasks, and make cloud collaboration easier.
Google Workspace is Google’s ecosystem that integrates email, storage, and collaboration in a single environment.
Among the main Google Workspace tools are:
Gmail with a custom domain: professional email with your own domain.
Google Drive, Docs, Sheets, and Slides: secure storage and collaborative editing of documents, spreadsheets, and presentations.
Google Meet and Chat: video calls and instant messaging in one click.
Google Calendar: synchronized schedule and meeting management.
Google Forms, Sites, Keep: create forms, internal sites, and organized notes.
In some advanced plans, you’ll also find Google Vault, AppSheet, or the Admin Console. These tools focus on security, control, and building internal apps.
There are several Google Workspace features that are very useful for teams, freelancers, and companies. The suite not only gives you access to a bunch of apps—it also helps you improve how you work and communicate.
Among the Google Workspace benefits are:
Cloud-based. Your data and files are stored in the cloud with Google’s backup, ensuring access from any device and preventing data loss.
Real-time collaboration. Work with multiple people in the same document, spreadsheet, or presentation at the same time.
Secure space and storage. Offers sufficient capacity with automatic backup and version control for documents.
Native tools. Syncs with multiple Google products without installations or extra costs.
Total integration. Internal apps talk to each other, as well as to external tools like Trello or Notion.
Cross-platform access. Works seamlessly on computer, mobile, or tablet, with instant syncing.
Security and admin control. You can add two-step verification, data encryption, and an admin panel to manage users and devices.
Integrated AI. Helps draft emails, summarize documents, and optimize tasks with the Gemini AI assistant.
Versatility. Useful for large companies, freelancers, and educational institutions alike.
This list of Google Workspace benefits shows it can be a complete solution for working more quickly, securely, and flexibly. However, this depends on the plan you have.
As we mentioned, it’s possible to use Workspace for businesses/freelancers. That’s why it offers plans that cover everything from individual projects to corporations with hundreds of employees.
Below is a comparison of Workspace pricing and what each offers:
Plan | Starter | Standard | Plus | Enterprise |
Price | 4.90 USD / user / month (promotional price, previously 7 USD) | 11.20 USD / user / month (promotional price, previously 14 USD) | 22 USD per user / month | 35 USD per user / month |
Storage | 30 GB | 2 TB | 5 TB | 5 TB (with option for more) |
Video calls | 100 participants | 150 participants + recording | 500 participants + attendance + tracking | 1000 participants + live streaming |
Professional email | With custom domain | Advanced Gmail (templates and mail merge) | Advanced Gmail + eDiscovery | Gmail with S/MIME encryption |
Security & management | Basic admin controls | Intermediate controls, expanded access to NotebookLM | Google Vault, advanced endpoint management, secure LDAP | |
Extra features | Google Vids, Gemini AI assistant | Gemini AI in Gmail, Docs, Meet, and more | Data Loss Prevention (DLP) | AppSheet, premium security, specialized support |
Note: prices and features may vary depending on promotions; check current 2025 costs.
The free versions of Google—like Gmail, Drive, or Docs—are often enough for personal use. But if you need to work professionally, they fall short.
If you compare it to Microsoft 365, for example, Workspace can also be the better option, even though Microsoft offers robust desktop apps.
Here’s a brief comparison:
Aspect | Google Workspace | Free Google | Other office suites |
With your own domain | Only @gmail.com | With your own domain (e.g., Outlook) | |
Storage | 30 GB – 5 TB per user | 15 GB shared across products | ~1 TB per user on average |
Collaboration | In the cloud, real-time editing | Basic | Cloud + desktop apps |
Video calls | Meet up to 500 participants | Meet up to 100 | Teams or other platforms with enterprise features |
Security | Admin panel and encryption | Standard | Advanced enterprise security |
Workspace integration is another plus, since you can sync it with many external applications—from timeline tools to communication platforms like Slack—making it more flexible than other office suites.
Now that you know what Google Workspace is, what it offers, and its prices, here are the basic steps to get started:
Choose a subscription.
Create an account.
Set up your domain.
Invite others.
Personalize.
Explore the tools.
1. Go to Google Workspace, review prices and features to decide which best suits your needs.
2. Sign up with your basic information.
3. Customize your email with your brand or company name.
4. Invite your team so they can collaborate with you in the same environment.
5. Adjust security options, permissions, and access from the Admin Console.
6. Start using Gmail, Drive, Docs, Meet, and the rest of the integrated apps in real time.
Whether you have a team, work as a solo professional, or run a company, you’ll find all the Google tools you already know. The difference is they’re integrated to work collaboratively and securely.
Google Workspace is a solution that boosts productivity and collaboration in any environment.
Google Workspace features offer email with your own domain, cloud storage, advanced security, and real-time editing. Add to that the ability to link with other tools (internal and external), allowing you to manage your time better.
The best part? It adapts to both companies and freelancers looking for agile, reliable solutions. And if you have clients abroad, add DolarApp to your toolset.
With DolarApp, it’s easier to manage your payments in digital dollars and euros. You’ll also benefit from transparent exchange rates to convert your income from one currency to another.
Google Workspace is not free, though it has a 14-day trial so you can explore all its apps and features before paying. The suite works on a per-user monthly subscription.
Yes, Google Workspace is very useful for freelancers. In addition to getting a professional email with your own domain, you can share files, organize projects, and collaborate with clients in real time securely.
Yes, Workspace is secure by integrating data encryption, two-step authentication, and advanced access controls. Likewise, as an admin you can manage users and devices to prevent external risks.
Yes, Google Workspace is cloud-based and syncs automatically across computers, tablets, and smartphones. This way you always have up-to-date access to your emails, files, and meetings anywhere.
Sources:
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